If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. If your ECs are submitted late, your evidence should help to explain the delay. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl review their decision. If your evidence isnt written in English, you must provide a notarised translation. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Work will not be accepted by email. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. This step-by-step guide will clarify how to do that. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Processing time will depend on the institutions policy, but its usually between one and five working days. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. Not submit your assessment at the usual time, but have an opportunity . At this point it is too late. Advertise a vacancy on our platform today. SeeSection 2.7: Self-Certification. You will need to provide the additional evidence within four weeks of being contacted. You can find further guidance on what your evidence should include in UCL's Academic Manual. Step 4: wait for approval. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Extenuating Circumstances | Students Union UCL You can only request deferrals 2 weeks in advance of the event. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Step 2: gather the relevant evidence for your application. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you had previous extensions for the same assessment, state the most recent deadline. If the request is accepted, the student may be granted an extension. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. The source should always be stated below the table/figure. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. A decision cannot be made until your evidence is received. How to apply for extenuating circumstances? - faf.vhfdental.com The Student Disability website has further information there. This may affect the type of mitigation that is available to you. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. Any claims submitted after the assessment has started must be accompanied by evidence. But you cannot self-certify once the exam has started; you must provide evidence. Work will not be accepted by email. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream /Tx BMC 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Make sure that you know what you need to submit and the deadline for submitting claims. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. If you are not sure whether you should use Extenuating Circumstances. If the student has a two-week EC extension approved the new deadline will be 22/5/23. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Yes, as long as they fall within the same 14-day period. 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Other universities may prefer to meet with you in person to decide how to move forward. EMC Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. Your evidence will need to cover the full period for which you are requesting mitigation. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). Re-affiliation of RUMS Clubs | Students Union UCL Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) We provide opportunities for 300 staff and have an annual turnover of more . The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. HPpuVru0 The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. After youve applied, youll need to wait for the decision. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream All Extenuating Circumstances claims must now be submitted on Portico. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Theywontusually accept things such as viruses, disk corruption, printer problems etc. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. These include: If you think you fall into the first bracket of situations, you should escalate your application. Lead your club, society and the whole Students' Union Nominate Now . Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. EMC Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. Well keep you active in a way that works for you. . If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Letter from your doctor or medical practitioner). The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Extenuating circumstances - University of Plymouth 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. National Student Money Week: Here's how we're supporting you. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. kresge foundation jobs; dwarf rat vs mouse; sky internet down bolsover; terroni restaurant menu; You must submit your late evidence no more than four weeks after submitting your EC application. What falls under extenuating circumstances? EMC If you self-certify then you should hear 1-2 working days. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. You must submit your evidence within FOUR WEEKS of submitting your EC. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . how to apply for extenuating circumstances ucl patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. You will also be notified of the outcome of your claim via Portico. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. How to apply for extenuating circumstances? Explained by FAQ Blog A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Coursework UCL Department of Geography Source: Shutterstock. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Police/crime report (a crime number on its own isnotacceptable). From a casual class to captaining a competitive club, live an active lifestyle with us. You can find a guide to submitting your claim on Portico on the UCL website. wide range of UCL support services are available for you, too. Please refer to SHS Faculty for penalties for over-length work. Take a look in your student handbook to find the extenuating circumstance procedure. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Further information about the types of evidence which you might be able to use is available inSection 1.5: Providing Supporting Evidence. You should receive a response withinone week of submitting the request for review. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. how to apply for extenuating circumstances ucl. Students will not be entitled to their SoRA adjustment again on top of an EC extension. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream You may wish to start by speaking with your personal tutor. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). After that, it is your work, and we normally see it only in our capacity as examiners. This will come into effect for 2024 applications (i.e. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. What qualifies for extenuating circumstances? endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream We also remain committed to making the application process accessible regardless of income level, and provide automatic fee waivers in many cases. How to apply for extenuating circumstances - Study International However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. You should receive a response withinone week of submitting the request for review. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Extenuating circumstances and must cover the full period for which you are requestingmitigation. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application on Portico. Step 2: gather the relevant evidence for your application. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. HPpuVru0 HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Etymology If the mitigation you are applying for is not included in the enhanced Extenuating Circumstances procedure, you will need to provide evidence with your EC claim. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Changes to the face of Oxbridge applications for the 2024 application cycle endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. If you are struggling with your studies (because of unforeseen circumstances such as these or more generally), please do not hesitate to talk to someone in the department. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. You should be informed of the mitigation decision within one week of the EC Panelmeeting. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. /Tx BMC What would you like the Union to do? Luckily, extenuating circumstances are there to support you during these situations. For your application to be approved, youll need to provide evidence of your circumstances. Then youll know where you are and how best to proceed with the assignments involved. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. See also Extenuating Circumstances and Reasonable Adjustments (section 10). If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream We are one of the largest student-led organisations in the UK. Together,wecanmake the world around usbetter, on campus and beyond. ECs are designed for emergencies. Extenuating Circumstances | Students Union UCL You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Please avoid sending photographs that you think illustrate your condition. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be Short-term support for illness, bereavement or other unexpected emergencies. /Tx BMC A decision cannot be made until your evidence is received. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Compiling the relevant documents and information can help speed your application along. They will not normally be consideredbecause where you have disclosed a disability, your department should already have put into place Reasonable Adjustments to support your studies. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. *'"&0M" f? Your EC will only be validated on receipt and evaluation of your evidence. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late).